The three best tasks to delegate to AI when you’re getting started are: (1) email drafting – have AI write first-draft responses to routine emails, saving 30-60 minutes daily; (2) meeting summaries and paste in meeting notes and get structured summaries with action items in seconds; (3) content outlines describe a topic and get a structured outline for blog posts, social media, or reports. These three tasks require zero technical skills, take 10 minutes to set up, and deliver immediate time savings.
I talk to business owners every day who know they “should be using AI” but have no idea where to start.
The AI world is overwhelming. A thousand tools. A million opinions. Everyone telling you to “leverage AI to 10x your productivity.” Nobody telling you what to actually do first.
Here’s what I tell every single person who asks me: start with these 3 tasks. They’re simple. They work. And they’ll show you, in 10 minutes, whether AI delegation is right for your business.
Task 1: Email Drafting
Why start here: You write emails every day. Many of them follow similar patterns. And you spend far more time on them than you realise.
What to delegate: Routine email responses, not sensitive or relationship-critical ones.
How it works: You copy an incoming email and paste it to your AI team member with: “Draft a reply to this email. Keep it under 100 words. Professional but warm tone. Include a specific next step.”
The AI drafts a response in 10 seconds. You read it, tweak if needed, and send.
What this looks like:
Incoming email: “Hi, I saw your website and I’m interested in learning more about your services. Do you have time for a call this week?”
AI-drafted response: “Hi [Name], thanks for reaching out! I’d love to chat. I have openings Thursday at 2pm or Friday at 10am (GMT). Would either of those work for you? In the meantime, here’s a quick overview of how we work: [link]. Looking forward to connecting. Cien”
Time saved: 30-60 minutes per day on routine emails.
Setup time: 3 minutes. Create an AI team member with role “Email Assistant” and upload 10 example emails showing your tone.
Task 2: Meeting Summaries
Why this is a quick win: Everyone takes meeting notes. Nobody likes it. And most meeting notes are a mess: half-sentences, random bullet points, missing action items.
What to delegate: Turning rough meeting notes into structured summaries with clear action items.
How it works: After a meeting, paste your rough notes (or a transcript if you record meetings) and type: “Create a meeting summary with: key decisions, action items with owners, and next steps.”
Time saved: 10-15 minutes per meeting. If you have 5 meetings/week, that’s 50-75 minutes.
Setup time: 2 minutes. No custom training needed. Just describe the summary format you prefer.
Task 3: Content Outlines
Why this matters: Whether it’s a blog post, a social media update, a newsletter, or a client presentation. Starting with a blank page is the hardest part. An outline gives you structure and momentum.
What to delegate: The outline and structure of any content piece. Not the final version, just the skeleton.
How it works: Type: “Create a blog post outline about [topic]. Target audience: [who]. Include: introduction, 3-5 main sections with subpoints, and a conclusion with CTA.”
Time saved: 15-30 minutes per piece of content. If you create 3-5 pieces/week, that’s 1-2.5 hours.
Setup time: 2 minutes. For better results, upload 3-5 examples of content you’ve written.
The 10-Minute Setup Challenge
Here’s the challenge: set up all three of these in the next 10 minutes.
- Minutes 1-3: Create your Email Assistant (role + 5-10 example emails)
- 2. Minutes 4-6: Create your Meeting Summariser (role + preferred summary format)
- 3. Minutes 7-9: Create your Content Outliner (role + 2-3 content examples)
- 4. Minute 10: Test each one with a real task
If you save even 30 minutes tomorrow, the setup was worth it. Most people save 1-2 hours on day one.
What Comes After These 3?
Once you’re comfortable with email, meeting summaries, and content outlines, expand to:
Month 1 additions:
- Client research briefs
- – First-draft proposals
- – Social media post drafts
Month 2 additions:
- Report compilation
- – Competitive analysis
- – Customer FAQ responses
Month 3 additions:
- Full workflow automation (connect your AI to your tools)
- – Multi-step task delegation
- – Team-wide AI adoption
The key: don’t try to automate everything at once. Master one task, then add the next. Steady wins over ambitious.
Frequently Asked Questions
What’s the easiest way to get started with AI for business?
- The easiest entry point is email drafting: create an AI assistant, show it your writing style with a few example emails, and start delegating routine responses. It takes 3 minutes to set up, requires zero technical skills, and saves 30-60 minutes on your first day. From there, expand to meeting summaries and content outlines.
Do I need technical skills to delegate tasks to AI?
- No. Modern AI platforms like LaunchLemonade let you set up AI team members by describing what you need in plain English. If you can write an email explaining a task to a colleague, you can delegate that same task to AI. No coding, no APIs, no technical background required.
How much time will AI delegation actually save me?
- The three starter tasks (email, meetings, content) typically save 2-4 hours per week for most business owners. As you expand to research, proposals, and reports, savings increase to 8-15 hours per week. The ROI depends on how many repetitive, structured tasks you currently do manually.
What if the AI output isn’t good enough?
- First-attempt quality is usually 70-80% of what you’d produce yourself. This improves as you: (1) give the AI better instructions, (2) upload more examples of your work, and (3) provide feedback on its output. After a week of use, most people report 85-90% quality that requires only minor editing.
Is AI delegation safe for sensitive business information?
- Choose AI platforms that offer data encryption and don’t use your data to train their models. On LaunchLemonade, your business data stays private and is used only to improve your specific AI team members. Avoid sharing truly sensitive information (passwords, financial account numbers) with any AI tool.
10 minutes of setup. Hours saved every week. Zero technical skills required.
Start your 10-minute AI setup: https://launchlemonade.app?utm_source=blog&utm_medium=organic&utm_campaign=first-3-tasks-to-delegate-to-ai
Cien Solon is the founder and CEO of LaunchLemonade, building AI team members for every business. Follow her on LinkedIn for daily insights on AI, delegation, and building in public.
